Compliance Requirements

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As a School of Nursing and Academic Health Center student at the University of Minnesota, you are required complete all the necessary compliance requirements. There are a variety of items that students must keep up to date and submit to remain compliant:

  • CPR Certification

  • Vaccines

  • Background Study

  • HIPAA Online Training

  • Blood Borne Pathogen Online Training

  • Nursing License - RN (for DNP and Post-Grad Certificate students)

  • Physical Exam and Technical Standards (for BSN and MN students)

There is more detailed information below regarding each compliance component requirement, however if you have questions that are not able to be answered via this webpage, please email the Office of Student and Career Advancement Services at nurscomp@umn.edu.

CPR Certification

CPR Certification

Who: All BSN, MN, DNP (Post-Bacc and Post-Master’s) and Post-Grad Certificate Students
When: Documentation of valid certificate must be on file with the School of Nursing prior to your new student orientation date and must be updated before it expires.

CPR certification must be at the Professional Rescuer or Healthcare Provider level. Courses are offered at many different locations through various organizations; we recommend the two-year certification versus the one-year certification.

You can send the information by fax, scan/email, or mail to:

School of Nursing
Office of Student & Career Advancement Services (OSCAS)
5-160 Weaver-Densford Hall
308 Harvard Street, SE
Minneapolis, MN 55455
(fax) 612.625.7727
nurscomp@umn.edu

Immunizations and Test (excluding Influenza Vaccine)

Immunizations and Test (excluding Influenza Vaccine)

Who: All BSN, MN, DNP (Post-Bacc and Post-Master’s), PhD, Post-Grad Certificate and Post-Bacc Certificate*
When: Prior to your new student orientation date.

You must have received and provide the appropriate documentation for the vaccine, a positive titer, or health provider documentation of disease for the following:

  • Varicilla

  • Hepatitis B series

  • Measles, Mumps, Rubella (MMR)

  • Tetanus, Diptheria, Pertussis (Tdap)

Additionally, you must complete the following test:

  • Tuberculin Skin test (TST)* - 2-step test required. Annual TB test is completed after the second step.
    * only required for BSN, MN and DNP (Post-Bacc and Post-Master's) students

Step 1: Download the AHC Student Immunization Form

Step 2: Have this form completed and signed by your healthcare provider.

Step 3: Scan and email (immunizations@bhs.umn.edu), Fax (612-626-9768), or mail/drop off (AHC Immunization Tracking Service, ℅ Boynton Health Service, 410 Church Street S.E., Minneapolis, MN 55455) the completed and signed form to Boynton Health Services.

Influenza Vaccine

Influenza Vaccine

Who: All BSN, MN, DNP (Post-Bacc and Post-Master’s), PhD, Post-Grad Certificate and Post-Bacc Certificate
When: Due in mid-November annually

It is required that all School of Nursing students, regardless of the degree/certificate program, to obain the influenza vaccine every year. You can receive your vaccine from either a Boynton Flu Shot Clinic or from a local flu shot provider/healthcare provider. Documentation that you have received this vaccine must be submitted to the Office of Student and Career Advancement Services (OSCAS) by the deadline. Please do NOT submit this information to Boynton Health Services. You will receive an email after the start of the fall semester informing you of the deadline.

PLEASE NOTE: Some clinical/practicum sites will require students to receive the influenza vaccine prior to our mid-November deadline. If you will be assigned to one of these sites, you will receive special communciation about this requirement from the School of Nursing. Please make sure you adhere to the clinical/practicum site deadlines.

Background Study

Background Study

Who: All BSN, MN, DNP (Post-Bacc and Post-Master’s), PhD, Post-Grad Certificate and Post-Bacc Certificate
When: Both the Background Study and Fingerprints/Photo must be done once - either when previous Background Study (in NETStudy 1.0) expires or before you attend orientation as a new student.
  • Student must complete the Background Study Information Release Form – This form allows the School of Nursing to complete a background study for you.  Please sign, scan and email to School of Nursing at nurscomp@umn.edu. Students can also fax it to 612.625.7727.

  • When it’s time to complete a Background Study, the School of Nursing will email the student from nurscomp@umn.edu.

Part 1: Initiate Background Study

    1. Log on to: https://netstudy2.dhs.state.mn.us/Applicant

    2. Follow directions on the School of Nursing Application Initiated Instruction Form that you received via email.

    3. Enter demographic information. Note: information entered must match the information listed on your government-issued identification (name, date of birth, etc.) Acceptable forms of identification include (Unexpired and Original):

      • U.S. State or Territory Issued Driver’s License

      • U.S. State or Territory Issued Identification Card

      • U.S. Passport or U.S. Passport Card

    4. Entry of your Social Security Number is optional, however encouraged. If entered, your background study information will be transferable to future background study providers of Minnesota (e.g., MN employers). Without this information, you will need to complete another full background study for future roles or positions in healthcare in Minnesota.

Part 2: Fingerprinting & Photograph – TIME SENSITIVE!

    1. AFTER initiating the background study online, you must submit a copy of your government-issued identification to Amy Brown, Student Services Administrative Specialist at 2-139 Weaver-Densford Hall or by email at nurscomp@umn.edu to be verified for the background study to be processed.  Do not submit your identification until you are ready to start the 14-day fingerprinting window. Information entered on the background study must match the identification that you bring to your orientation and the fingerprinting service locations.

    2. Email or call Amy Brown to schedule a time to present your government issued identification by emailing nurscomp@umn.edu or calling 612-624-1108.

    3. Once you present your photo identification to the School of Nursing, your background study will continue processing. You will be notified via email of the fingerprinting and photographing process. You must complete the fingerprinting and photograph within 14 calendar days of email notification. Please watch for this email notification and click on the link in the body of the email to access and download your fingerprinting authorization form.  If you do not receive your fingerprinting within the 14 calendar day time period you will then be required to the pay fingerprinting fee.

    4. Bring a copy of your fingerprinting authorization form (paper or electronic) to a 3M Cogent-authorized fingerprinting station to complete the fingerprinting and photographing component of your background study. These fingerprinting station locations can be found on the 3M Cogent website. There is a fingerprinting station located at the University of Minnesota in the CHIP center in 1-425 Moos Towers.  For this station you will need to schedule an appointment

Background Study results notification:

Once your background study and fingerprinting/photographing is complete, results will be mailed to you. It is important that you keep the results in a secure location and available for any clinical or fieldwork rotation audits that may occur while you are enrolled in the program. The School of Nursing will also be notified of your background study results.

Important note about the Background Study:

If you miss the 14-day window to acquire you fingerprints and photo, you will need to start the process over from the beginning. If that happens, please contact Amy Brown in the Office of Student and Career Advancement Services at nurscomp@umn.edu immediately. The expense of the background study ($20.00), fingerprints and photo ($9.10) will be your responsibility.

HIPAA and BBP Online Training

HIPAA and BBP Online Training

Who: All BSN, MN, DNP (Post-Bacc and Post-Master’s), PhD, Post-Grad Certificate and Post-Bacc Certificate
When: Prior to your new student orientation date. Once it’s completed, it’s good for the entire time of your degree.

You will receive an email prompt to complete both the HIPAA (Health Insurance Portability and Accountability) and BBP (Blood Borne Pathogen) Online Training. Please do not start the online training until you have received the email prompt otherwise it may not be recorded accurately.

Nursing License - RN

Nursing License - RN

Who: DNP (Post-Bacc and Post-Master’s) and Post-Grad Certificate Students
When: After renewal of license if the license number changed.

When DNP and Post-Grad Certificate students applying through NursingCAS, you are required to submit your RN license number. We record those numbers in our records. If you renew your license and the number changes, you are required to inform the School of Nursing by emailing nurscomp@umn.edu with your name, degree program and new license number. If your license number doesn't change while enrolled in your degree program, no action is needed.

Physical Exam and Technical Standards

Physical Exam and Technical Standards

Who: All BSN and MN students
When: Prior to your new student orientation date. Once it’s completed, it’s good for the entire time of your degree.

Students completing a pre-licensure degree (BSN or MN) are prepared, and upon licensure, allowed to provide nursing care to individuals, families, communities, and populations that is within the scope of Registered Nurse practice under state law. You will acquire didactic knowledge as a well as learn skills and attitudes essential to the practice of professional nursing. You are required to have both cognitive and technical abilities to navigate the nursing curriculum. You are also required to direct or perform treatment on patients of the School's practicum/clinical affiliated sites. The School has the responsibility of insuring the safety of the patients, which includes the completion of safe and timely treatment. To that end, you must be able to meet the School of Nursing Minimum Technical Standards for Admissions and Matriculation with or without reasonable accommodations.

If you have questions regarding potential reasonable accommodations, please contact the Disability Resource Center at 612-626-1333 or drc@umn.edu.

You are required to have a physical examination within one year prior to starting your nursing degree. The physical examination must be given by a qualified, licensed physician or nurse practitioner within this time frame. If you have not received the required physical examination, it may prevent you from starting your degree program in the School of Nursing.

Please thoroughly read the School of Nursing's Technical Standards to determine if you are able to meet them with or without reasonable accomodations.

Technical Standards Form (will be available May 2017)

You can send the information by fax, scan/email, or mail to:

School of Nursing
Office of Student & Career Advancement Services (OSCAS)
5-160 Weaver-Densford Hall
308 Harvard Street, SE
Minneapolis, MN 55455

(fax) 612.625.7727
nursecomp@umn.edu

Frequently Asked Questions

How will I know if I need to update any of my compliance requirements?
  • You will receive a 60-day and 30-day notice from the School of Nursing (nurscomp@umn.edu) if a compliance requirement is about to expire.
What if I don't complete one of the requirements by the deadline?
  • It’s extremely important that you fulfill a requirement prior to its expiration. Expiration of compliance items can result in University account registration holds or removal from a practicum/clinical location. Removal from a practicum/clinical location may result in a lowered grade.
I'm not in a clinical/practicum rotation or in a degree that requires clinical/practicum rotations. Do I still need to receive an influenza vaccine?
  • Yes. It is the policy of the School of Nursing and Academic Health Center that all students receive an influenza vaccine. Additionally, it's beneficial to your individual health.
I missed the 14-day window to complete my fingerprints and photo for the Background Study. What should I do?
  • Contact Amy Brown in the Office of Student and Career Advancement Services at nurscomp@umn.edu immediately. You will need to re-start your background study and the expense of the background study ($20.00), fingerprints and photo ($9.10) will be your responsibility.
Why are there compliance requirements/policy?
  • According to the School of Nursing Student Compliance Policy: "This policy exists to provide for and ensure that 1. alignment with provisions in the clinical agency affiliation agreements related to student requirements. Upon request of an affiliate facility, the School of Nursing must provide evidence of student compliance with the requirements; 2. the safety of patients and School of Nursing students, faculty and staff; 3. compliance with CCNE accreditation standards; 4. compliance with state regulations."